Excel Digest

  Excel help for the rest of us

Archive for February, 2009

28 Feb

Convert time in decimals to a standard time

If you have a time in a decimal format, i.e. an integer and a fraction, e.g. 2.5 hours (2 and a half hours) and you want to convert to a standard time format 02:30 (2 hours and 30 minutes), then you can use a formula based on the TIME function with the following syntax:
TIME(hours,minutes,seconds)
Example:
We have [...]

27 Feb

Create a hyperlink to an existing file or web page

To create a hyperlink to an existing file or web page, follow these steps:

In the Insert menu click Hyperlink.
The Insert Hyperlink window will open.

Under Link to to the left side click Existing File or Web page.

To link to a file, Under Look in select Current Folder, then select your folder or file from the [...]

21 Feb

How to check spelling using the dictionary

Microsoft Excel cannot check spelling automatically as you type as you see in Microsoft Word for example. However you can check spelling all at once by selecting so from the Tools menu.
When you check spelling, Excel checks the entire active worksheet, including cell values, cell comments, embedded charts, text boxes, buttons, and headers and footers. [...]

17 Feb

How to display leading zeros in a numeric value

If you want to display leading zeros in a numeric value, thenĀ  you can create a custom format for the relevant cell as follows:
1. Right-click on the cell where you want display leading zeros.
2. Select Format Cells.
3. When the dialogue box opens select the Number tab.
4. In the Category list to the left select Number. A default display will [...]

13 Feb

How to find links in a workbook

There is no automatic way to find links used in a workbook. However links use brackets [ ] to enclose the source workbook name, and it also uses the exclamation mark at the end of the sheet name in the link. So you can search for one of these two symbols depending on what type [...]

12 Feb

Add hours or minutes to a standard time

If you have a standard time, current time for example, and you want to add to it hours, minutes or seconds to get to a new time, then what you need to do is to convert the hours or minutes to a standard time format using the TIME function. After that you can add [...]

08 Feb

How to add or sum times

If you have a number of time values you want to add together, e.g. total hours worked by an employee in the week, then you can list those hours in a standard time format (hh:mm or hh:mm:ss) and sum them together.
Example 1 : total hours less than 24.
Cells B1, B2, B3 and B4 contains the [...]

05 Feb

How to protect formula cells but allow access to data cells

By default all cells in a worksheet are locked (see image below). I.e when you protect a worksheet every cell in the worksheet will be protected.

To handle cell protection differently then you have change the default settings for the required cells.
Here is a scenario to protect formula cells but allow access to data cells:

Select [...]

01 Feb

How to extract text from another text string

Excel has a number of text functions that can help you to extract a word or a text from another text string. Which function, or combination of functions, to use depends on your situation.
Example:
Suppose that cell A1 has the text string:
“Creativity requires the courage to let go of certainties”
1. To get the first 5 characters [...]

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