Excel Digest

  Excel help for the rest of us

Archive for June, 2008

28 Jun

How to nest and join multiple functions in a cell

Some Excel users, especially new comers, may think that you can only use one Excel function at a time in a cell. But the fact is that you can join as many functions as necessary in a cell. You can even nest multiple functions within each other to achieve a certain formula. Let us take [...]

25 Jun

A primer on chart terminology

If a picture worth a thousand words as the saying goes then a chart could be a good proof of this.
Excel has a chart wizard that provides the user with a variety of chart types and many options to customize those charts. So in this post I will not get into the details of [...]

22 Jun

How to create and use a workspace file

If you have a number of workbooks which you usually open together at the same time, then you can save those in a workspace file. This will allow you to later open all workbooks by opening the workspace file. You will also be able to resume work with the same window sizes, print areas, screen [...]

19 Jun

How to use the HLOOKUP Function

The HLOOKUP function (short for Horizontal Lookup), searches for a value in the first row of a table array and returns the corresponding value in the same column from another row in the table array.
Syntax
HLOOKUP(lookup_value,table_array,row_index_num,range_lookup)

Lookup_value:The value to search for in the first row of the table array.
Table_array:Two [...]

16 Jun

How to validate a cell based on the value of another cell

In a previous post I explained how to validate a cell using a fixed range of data. In this post we will see how to validate a cell based on the value of another cell.

Suppose we have a list of documents each with issue date and expiry date. We want to validate the expiry date [...]

14 Jun

How to convert columns to rows, or rows to columns

If you have a column of text like this:

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

And you want to put this data in a row like this:

Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Instead of moving the data manually, you can use an option of the Paste Special command as follows:

Select the data in the column.
Right click and then select copy.
Select the first cell in the destination row.
Right click [...]

12 Jun

How to remove personal information from a workbook

When you save a workbook (or any other Microsoft Office document), some of your personal information like Author, Manager, Company and Last saved by are saved as File properties. If you want to share your workbook with others, then you may want to remove this information before you distribute it.
There are two things you can [...]

10 Jun

How to preview a workbook without opening it

If you want to preview a workbook in Windows Explorer without opening it, then you have to save the workbook with a preview picture.
This is how you do it:

In the File menu click Properties. The Properties window will open.
Click on [...]

08 Jun

Change the number of the default worksheets

When you open an Excel workbook, by default Excel provides three worksheets named sheet1, sheet2 and sheet3 respectively.
You can change this number to your needs as follows:

On the Tools menu click Options.
On the Options window click the General tab.
Next to [...]

05 Jun

A macro to generate a list of random numbers

Excel has a function to generate random numbers: RAND (), and if you have the Analysis ToolPak add-in installed you will have another function available which is RANDBETWEEN().
However both functions will generate one random number. What if you want to generate a list of random numbers? The immediate answer will be: use Autofill.
This is OK [...]

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